The Scouts Australia International Team is now recruiting for a volunteer leader to fill the position of National Coordinator of the SISEP Program.
SISEP (Scouts International Student Exchange Program) provides 16-17 year old Venturer Scouts with the opportunity to experience a different way of life by spending their summer holidays with a Scouting family in Denmark, England, Indonesia or Japan! SISEP also allows Aussie Scouting families to host overseas Scouts for 6-8 weeks in winter.
More information on the SISEP program is available on our website.
The Job Description for this position is posted below. For a copy of the selection criteria, and more information on the applications process, please email email@example.com
Applications for this position close 10th January 2015
National Co-Ordinator: SISEP (Scouts International Student Exchange Program)
This is a unique position that involves working closely with participating overseas Scout Associations and overseas youth and State Co-ordinators in Australia who work with local Venturer Scouts and their families.
Reporting to: Scout Australia International Commissioner
Purpose of the Position:
- To facilitate the operation of SISEP in each participating Branch and encourage its development in non-participating Branches.
- To liaise with the participating National Scout Associations.
- To provide a rewarding experience for all participants.
- To support state co-ordinators.
Key Responsibilities and Duties:
- Maintain a database of all outgoing and incoming exchange students.
- Maintain a database of host families.
- Prepare regular reports for National meetings.
- Regularly update Branch State Co-ordinators on happenings and progress.
- Establish the annual cost to participants; airfares and other charges.
- Liaise with Branch representatives regarding advertising, likely travel dates, charges, application deadlines, selection panels and procedures.
- Notify overseas co-ordinators of actual/likely numbers to require hosting.
- Follow up on preparation meetings.
- Work with travel agent ( for departure the last Sunday in November) to obtain the best fare that allows coordinated travel from Branches.
- Arrange Insurance cover through the National Office and Australian Scarves (2) gumnut woggle & name badge.
- Provide SISEP scarf, name tape and badge once payments have been received.
- Work with overseas co-ordinators to have profiles and travel dates of visitors as early as possible.
- Organise allocation of hosts for overseas exchange students.
- Ensure state co-ordinators have host families with school and scout group in place.
- Ensure availability to state co-ordinators when they are at the airport to meet arriving and see off departing youth so that the national co-ordinator is advised and in turn can advise the overseas co-ordinators of safe arrivals or departures.
- In accordance with standard Scouts Australia procedures maintain a bank account for all monies received/expended.
- This account is best audited at the end of December each year in line with the Program’s January to December operating dates.
- The Program should operate on a self funding basis with development costs being largely built in to the charges made to sending families.
- Provide advertising material for the state co-ordinators.
- Regularly update the SISEP page of scouts.com.au
- Add new documents as required to Scoutfile.
The National SISEP Coordinator is to
- Be a wood badged Leader. If a wood badged leader of youth, commit to becoming a wood badged leader of adults within 12 months of appointment.
- Have completed the SAIT module on International Scouting.
Skills and Experience:
- Have good computer skills.
- Have travelled extensively ensuring a good understanding of different cultures.
- Have an understanding of the process to include short tern exchange students into secondary school education in Australia
- Show attention to detail.
- Have good communication skills.
- Have a proactive approach.